Vendor Registration: Westerville Winterfest 12/13/26

**CLICK "READ MORE" BELOW** A FREE family event packed with Santa Claus, ornament making, shopping & tons of fun activities! VENDOR REGISTRATION Westerville Winterfest 📅Sunday, December 13th, 2026 | ⏰11:30AM–3PM 📍Clements Recreation Center (180 Center Street, Westerville, OH 43081) (Event is Indoors) _____________________________________________ Join us for the Westerville Winterfest & Carnival! A FREE family event packed with Santa Claus, character fun, shopping & tons of fun activities that attracts 3,000-4,000+ families/community from Westerville, New Albany, Worthington, Polaris, Lewis Center & surrounding areas for one of the area’s most festive holiday celebrations! Below are the registration details _____________________________________________ EVENT DETAILS • How it works: Indoor event! Families pre-register to attend the event and its various fun activities. Admission is free • Expected Attendance: 3,000-4,000+ • Festival Eventbrite page: coming soon _____________________________________________ Why Families/Community Attends the Event: • Fun items: Santa Claus visit, Bluey, Spider-Man & Super Mario Character Meet & Treat, bounce park, holiday hayride, mechanical shark, carnival games, costume contest, Wheel of Fortune Game Show, Family Bingo, limbo & hula hoop contests, magician performance, balloon artist, face painting, ornament making, holiday sale, food and treat trucks and more! • Community Booths & Resource Fair: This family event helps parents kick off the holiday season by connecting them with local community resources, find classes (kids or adults), activities, education, childcare, health & wellness, items for their house, shopping, or simply things that you need when you are an adult (insurance, buying a home, or just other adult stuff). _____________________________________________ BOOTH ONLY OPTIONS (Event is Indoors): • OPTION #1: GENERAL BOOTH: $300 • OPTION #2: SCAVENGER HUNT BOOTH: $350 - 3 AVAILABLE - 1 of 9 destinations on Scavenger Hunt - 60-70% of attendees visit booth • OPTION #3: CRAFTER or MOM PRODUCT: $90 - 5 Available - Must make your own items or product like Mary Kay/Avon, etc Booth included with ALL Sponsorships Vendor space is 10x10 Indoors - You need to provide own table/chairs _____________________________________________ Sponsorship Opportunities (Includes Booth Space): _____________________________________________ SPONSOR LEVEL (DIAMOND): Top Sponsorships TITLE SPONSOR (DIAMOND): $1,500 • BALLOON ARTIST: At your booth • TOP DESTINATION: #1 Destination at the event! • EMAIL ADDRESS: Address of all Attendees • TITLED IN EVENT NAME: Titled into the name of the event - included on all marketing • DIRECT LINKED: To your website at the top of the event page • BANNERS: 2 - 5'x2' Banners - one at Stage & one at Front Entrance • FLYER DISTRIBUTION: Your Flyer/postcard distributed to attendees • FEATURED MARKETING: Featured on Event Flyers | Posters | Website • 1ST BOOTH: 1st Booth at the Event PREMIER SPONSOR + 1 FREE ITEM (DIAMOND): $1,000 • PICK ANY 1 Item below for free (we will email you to confirm choice) • EMAIL ADDRESS: Address of all Attendees • 1st 5 VENDOR BOOTHS (depending on free item selection) • DIRECT LINKED: To your website near top of event page • BANNERS: 2 - 5'x2' Banners at Stage & Front Entrance (we produce for you) • TOP DESTINATION: 90%+ of attendees visit your booth • FLYER DISTRIBUTION: Your Flyer/postcard distributed to attendees • FEATURED MARKETING: Your Logo near top of Event Flyers | Event Map | Website _____________________________________________ SPONSOR LEVEL (PLATINUM): Premier Sponsorships Balloon Artist Sponsor (Diamond): $800 • #1 DESTINATION: Most Visited Area - Balloon Artist at your booth! • FUN ACTIVITY: Lots of different animals, very visual • High Traffic / Quick Turnaround: Avg family is there for 45 seconds, time to chat with the parents and • then connect with next family • FEATURED MARKETING: Featured on Event Flyers | Posters | Website Face Painter Artist Sponsor (Diamond): $800 • TOP DESTINATION: Face Painter at your booth! • FUN ACTIVITY: Fun Face painting, lots of designs • EASY CONVERSATIONS: Easy way to chat with attendees - always a line, typically 2 minutes per person • FEATURED MARKETING: Featured on Event Flyers | Posters | Website BAG SPONSOR (PLATINUM): $350 (You Provide) OR $800 (We Produce) • 1st STOP AFTER CHECK-IN: Booth is 1st visited after attendees go through check-in • BAG AT YOUR BOOTH creates immediate interaction with attendees • BAG PRODUCTION OPTIONS We use your existing bag OR We produce bag for you - you are only logo on bag & pick from 12 colors • FLYER DISTRIBUTION: We put your Flyer/postcard in 1st 150 bags • VIP BAG: 1st 150 bags we include free kids meal coupons/special discounts! _____________________________________________ SPONSORSHIP LEVEL (GOLD): FUN PASS DESTINATIONS Bubble - Bubble Gum Game + Scavenger Hunt (Gold): $475 • DOUBLE VISIBILITY: Part of Fun Pass & Scavenger Hunt - double visibility to your booth • FUN PASS DESTINATION: Featured on Event Map • GAME INCLUDES: 1,000+ Bubbles, Blow Pops, or Large Bubble Gum Packs to win • HOW IT WORKS: Attendees spin to win Bubbles, Blow Pops, or Large Bubble Gum Packs | VERY EASY • SCAVENGER HUNT: Includes being on the Scavenger Hunt - extra visits to your booth _____________________________________________ SPONSORSHIP LEVEL (GOLD): Scavenger Hunt Destinations MAP SPONSOR - SCAVENGER HUNT (GOLD): $500 • 1st STOP: 1st stop on the Scavenger Hunt | 70-80+% Visit Booth • EMAIL ADDRESS ATTENDEES: After event, receive email addresses of all pre-registered attendees • CANDY BIN: We provide you a Candy Bin at your booth • FEATURED ON EVENT LOGO: Your logo & information featured on event map! • HOW IT WORKS: Booth near front | 1st stop of event | You have letter “A” on scavenger Hunt | You initial that letter | See attendees early _____________________________________________ SPONSORSHIP LEVEL (GOLD - Unless Noted) Branding High Visibility: Attendance Not Required FUN ZONE (GOLD): $450 • PRESENTING SPONSOR: All Fun Activities includes Bounce Park | Bubble House | Character Mini Golf Area • HIGH TRAFFIC AREA: Heavily visited area • BANNER: 5’ x 2’ banner at Fun Zone Area • FLYER DISTRIBUTION: Your Flyer/postcard distributed to attendees • BOUNCE PARK PASSES: 30 Free Passes to give to family/friends/employees • EXTRA MARKETING: Your Logo on Event Flyers | Event Map | Website • ATTENDANCE NOT REQUIRED ENTRANCE SPONSOR (GOLD): $450 • PRESENTING SPONSOR: Front Entrance/Exit of the Event • HIGH TRAFFIC AREA: Booth near front entrance • BANNER: 5’ x 2’ banner at Event Entrance/Exit Area (we make banner) • FLYER DISTRIBUTION: Your Flyer/postcard distributed to attendees • EXTRA MARKETING: Your Logo on Event Flyers | Event Map | Website • ATTENDANCE NOT REQUIRED _____________________________________________ ADD-ON OPTIONS: • FLYER DISTRIBUTION (we distribute to attendees): $80 • CANDY BIN (Must purchase booth - we provide candy): $50 • CANDY / PRIZE DONATION (Supporter): $10 to $300 Contribution - Help us by donating for us to purchase candy & prizes to provide free to families _____________________________________________ Have questions? Contact Greg Yoakam - [email protected] Thanks and we hope to see you there!!